Employment Opportunity: Administrative Assistant, Grand Park

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Administrative Assistant, Grand Park

The Park Operations Department is seeking a detail-oriented, organized,
technologically savvy administrative assistant to join the new Grand
Park team.

A qualified Administrative Assistant provides administrative and
secretarial support to the Director of Grand Park. This position
oversees the administrative operations of the entire park department,
with a staff of six.

Responsibilities include:

· Coordinate and implement a wide range of administrative,
communication and logistical services in support of the
Park Director's daily management activities and special projects in
a fast-paced environment

· Act as the first point of contact in the Park office and
provide patron service and support

· Manage the Director's time by scheduling appointments,
staying on top of deadline, setting conference

calls and maintaining Outlook calendar and contacts

· Oversees and manages the Parks event schedule

· Works directly with Park Scheduling liaison to ensure that
all Park events are recorded into the master schedule

· Coordinate meeting logistics, prepare agendas, invitations
and on occasion record and distribute meeting minutes

· Book travel arrangements and coordinate logistics for on
and off-site meetings

· Flexible schedule, ability to work evenings and weekends

· Act as a front-line representative of the park offices;
ensure a smooth flow of communication between all staff and

external contacts

· Answer phones and respond to telephone inquiries, reply to
or redirect public inquires as appropriate; screen and

prioritize mail, faxes and emails

· Prepare and proofread correspondence and other materials

· Prepare draft correspondence and other written materials

· Serve as liaison while exercising diplomacy and good
judgment when dealing with park patrons, Music Center

program and support staff, Los Angeles County officials, vendors
and consultants

· Handle confidential information and manage the efficient
transmission of sensitive information

· Perform routine bookkeeping tasks such as reviewing, coding
and processing invoices

· Prepare and process various accounting documents such as
expense reports; track budget activity

· Other duties as assigned


· Bachelor's degree or equivalent required

· At least two years of professional nonprofit experience,
preferably with a cultural organization

· Excellent communication skills, both written and verbal,
including the ability to present information in a variety

of formats

· Clear arts aesthetic that is aligned with the organization

· Strong written skills: ability to write clearly in a
structured and articulate manner

· Proficiency in Microsoft Office programs required (i.e.
Word, Excel, and PowerPoint)

· Extremely technologically savvy and quick

· Bilingual preferred

· Ability to meet deadlines while maintaining good relations
with colleagues

· Detail oriented with the ability to work both
collaboratively and independently in an entrepreneurial environment

· Strong interpersonal abilities; must work as part of a team
and effectively and diplomatically interact with staff,

government officials and community leaders

· The ability to get along with a variety of management

Salary range: $35,000 – $40,000 a year commensurate with
experience. This is a non-exempt position. Compensation package
includes health (employee company paid medical/HMO, dental and vision
coverage) and welfare benefits, vacation and sick days, 401(k) plan with
employer contribution.

How to Apply: To be fully considered please submit a cover letter,
resume, and salary history to: Fax (213) 972-0721 or
Jobs@musiccenter.org . Please include the
position title in the subject line.

Please no phone call inquiries


from LA Culture Net